Job Description

Job Description

Job Description

• MUST read, write and speak Japanese
• Prepare necessary paperwork requested our staff and managers.
• Schedule meetings and appointments
• Organize and maintain expat employee personal records (create digital files and store/update in our SharePoint as well as hard copy files).
• Update internal databases (e.g. Expat database))
• Update Emergency Lists periodically
• Make check requests and process invoice
• Order and oversee office supplies and food deliveries for meetings/training
• Retrieve company and employee data, as requested
• Arrange staff domestic and international travel and accommodations
• Creating various reports as requested
• Managing incoming/outgoing mails and shipments
• Prepare conference rooms (e.g. make reservations and check equipment) for meetings and training.
• Plan, organize, arrange and schedule meetings and trainings in the office, off-site, and via videoconference (TEAMS)
• Assist our department archive/record retention program
• Answer expats’ employees’ queries as needed.
• Distribute company materials to expat employees (e.g. brochures, announcements, mails, etc..)
• Support/Assist our staff’s daily work (payroll, benefits, tax)
• Provide general support for visitors

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