Job Description

Job Position Title: Legal Assistant

Department: Community Association

Location: Princeton, NJ

Shift Type: Full-Time

Work Shift: Monday-Friday 9:00am-5:00pm (Hours may fluctuate)

Position Overview:

We are seeking a highly organized and detail-oriented Legal Assistant to join our Community Association Department. As a Legal Assistant, you will provide essential support to our legal team, ensuring the smooth operation of our legal processes. This is an excellent opportunity for someone with a passion for law and a desire to contribute to the success of a dynamic legal practice.

Essential Duties and Responsibilities (but not limited to):

• Assist attorneys in preparing legal documents, such as pleadings, motions, and briefs
• E-filing with courts
• Organize and maintain case files, including indexing and filing documents
• Schedule appointments, meetings, and court hearings for attorneys
• Coordinate with clients, witnesses, and other parties involved in legal proceedings
• Prepare correspondence and communicate with clients on behalf of attorneys
• Assist in the preparation for trials, including organizing exhibits and witness lists
• Manage administrative tasks such as billing, timekeeping, and record keeping
• Maintain confidentiality of sensitive information questions and requests
• Recording attorney time entries and preparing client invoices
• Answering phones in a pleasant and professional manner and communicating with clients, lenders, professionals, and other attorneys, daily by phone, email, and mailed correspondence
• Opening new files and filing documents throughout each transaction

Skills :

• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent attention to detail and accuracy in work
• Knowledge of legal terminology and procedures
• Ability to draft legal documents with precision and clarity
• Strong written and verbal communication skills
• Proficiency in Microsoft Office
• Ability to work independently as well as collaboratively within a team environment

Qualifications:

• Previous experience as a Legal Assistant
• Associate degree or certification in paralegal studies is a plus
• Knowledge of relevant laws and regulations pertaining to the specific practice area is beneficial
• Knowledge in document management system iManage and billing system Orion is a plus

Benefits :

• Comprehensive Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-Paid Life Insurance
• FSA Plans
• Competitive 401(k) match
• Performance-Based Bonus Structure
• Malpractice Insurance
• Continuing Legal Education (CLE)
• Coverage of Licensing Fees
• 14 Paid Holidays
• Generous Paid Time Off (PTO)

***All other duties and responsibilities as delegated.

Ansell.Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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