Job Description

Job Description

Job Description

POSITION SUMMARY

The Records Manager (Journeyman) will support the records and information management needs of the DHS Science and Technology (S&T) Directorate’s Finance and Budget Division (FBD). This mid-level role requires a motivated and detail-oriented professional with a solid understanding of federal records management policies, file plans, and data governance. The Records Manager will play a key role in ensuring compliance with records retention schedules, organizing documentation, and supporting audit readiness across FBD's five branches.

ESSENTIAL FUNCTIONS

• Maintain and update an active records inventory for all FBD branches, aligned with applicable DHS and National Archives and Records Administration (NARA) records retention schedules.
• Develop, review, and update file plans, disposition schedules, and document control processes.
• Ensure records—both electronic and physical—are stored, archived, and disposed of in accordance with federal guidelines and DHS policy.
• Submit monthly records accountability reports and maintain centralized records tracking workbooks.
• Monitor records folders for completeness, accuracy, and compliance with retention requirements.
• Regularly back up and secure records using approved storage systems (e.g., encrypted external drives, shared drives).
• Track completion of mandatory online records management training for all contractor staff.
• Organize and deliver annual records management training and one-on-one support to FBD staff.
• Share best practices and coordinate with the S&T and DHS Records Officers on emerging policies and compliance changes.
• Assist with data calls, audits, and internal reviews by providing well-organized records and supporting documentation.
• Maintain communication logs and certification trackers for contractor compliance with records policies.
• Provide recommendations for improving records workflows, file structures, and system utilization.
• Coordinate with the Systems and Information Sharing Branch to support SharePoint records integration and digital asset management.
• Serve as liaison to DHS Personal Property Officers to ensure record compliance related to asset documentation and transfer cycles.

JOB QUALIFICATIONS

• Bachelor’s degree in Science, Information Management, Public Administration, or a related field.
• 3 to 10 years of relevant experience in records management, information governance, or administrative compliance in a government or corporate setting.
• Must be eligible for and obtain a DHS Public Trust clearance.
• Working knowledge of NARA, GSA, and DHS records management regulations and schedules.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and SharePoint.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills to interact with stakeholders and ensure records compliance.

PREFERRED

• Experience supporting senior executives in a federal agency or DHS component.
• Working knowledge of DHS systems, policies, and procedures.
• Exposure to project management tools or administrative process improvement initiatives.

Dextera is an equal employment opportunity employer. We strive to attract and retain exceptional talent.

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