Job Description
Responsibilities:
- Completing administrative work to include; Formatting and typing of various documentation such as resumes, candidate profiles, longlist reports, shortlist reports, client presentations, job specifications, and spreadsheets; Updating and creating new records on our internal recruitment database, Invenias, and ensuring coding is kept up to date; Scheduling video interviews and meetings
- Conduct thorough research to identify and qualify potential leads through various online ensuring a high-quality pipeline for future outreach by the sales team
- Assisting the LA office operations to include office administration, stationary, groceries, and assisting the wider US business with general ad hoc administrative duties
- Point of contact for our IT providers to ensure smooth running of technology operations
- Co-ordination of quarterly and annual review process
- Internal communications regarding birthday and work anniversary announcements
- Ad-hoc sourcing and research for internal recruitment efforts and select external client projects
- Assist the US Board with ad-hoc projects as required
- Assist the wider US business with general ad hoc administrative duties
- Co-ordination of the group Zoom account and co-ordination of its associated calendar to ensure efficient scheduling of interviews and client meetings taking place over video
- Producing and analyzing internal reports
Required Skills:
- Excellent administrative/organizational skills
- Computer literate (Microsoft Office Programmes) and able to quickly learn new platforms critical to the successful operation of the business (LinkedIn, Invenias etc)
- Ability to prioritize, work to tight deadlines and multitask within a fast-paced environment
- Maintains a positive working attitude / ethic
- Demonstrates alignment with the Group’s values
- Excellent timekeeping
- Can demonstrate drive, determination, and an ability to overcome challenges
- Works effectively as part of a team and under your own initiative, prepared to go the extra mile
- Adaptable and can take on many tasks
Working Conditions:
- The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly
- Vision must be sufficient to read data reports, manuals, and computer screens
- Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person
- Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions
- Position involves sitting most of the time but may involve walking or standing for brief periods of time
- Must be able to travel as position required
- May be required to lift 25-50 lbs
Job Tags
Temporary work, Work at office,